The Pharmacy Technician Test has been prepared to assess the competency evaluation of a Pharmacy Technician. The test also evaluates the working quality of a Pharmacy Technician in actual working in pharmacy settings. Certification is awarded to the passing candidate. But, why Pharmacy test and Certification are essential for a Pharmacy personnel and how they will be benefited by earning the certification?In order to answer these questions, it is necessary to gain knowledge about Pharmacy Technicians. Pharmacy professionals are well trained in pharmacy field and they assist the Pharmacist by performing various pharmacy related works. It is their duty to help pharmacist in preparation of prescription, provide medications to customers and patients alike, counsel customers about use and misuse of the drugs, inform them about the effects of different types of drugs on the body, look after the cash counter, do administrative duties and perform numerous other pharmacy and drug related works in a pharmacy.Though no formal education is required for working in a Pharmacy and work-on-the job training is enough for getting employment in a pharmacy. But, obtaining a Certification offers various types of benefits, such as better career prospects, higher salary and wider knowledge of medication field.The Certification is offered by the Pharmacy Technician Certification Board and it is necessary to pass the PTCB Certification test for earning certification. There are many community colleges, schools, trade schools and online courses, which prepares a student for the test.PTCB certification test consist of 125 multiple choice scoring questions and 15 non-scoring questions. The non-scoring questions do not score but, they are helpful in future tests and quality test. The duration of the exam is 3 hours and the person appearing for the test must answer all questions, within that stipulated time period. Scores are offered according to the answered questions. Thus, it is necessary for a student to answer all questions to score better. Every question has 4 answers option, where only one answer is correct and that has to be marked by the individual appearing for the exam.If you are also looking for the better career prospect, then you must sit for the Certification test and earn certification, which can also help you in getting registered with respective State Board of Pharmacy.
Records Management in Government Agencies in Sierra Leone
IntroductionRecords Management is the systematic control of all records from their creation or receipt, through their processing, distribution, organization, storage and retrieval to their ultimate disposition. Because information is such an important resource to organization, the records management function also includes information management. Therefore, records management is also known as Records and Information Management or RIM (Magnus, 2006).Records management may also be used to define as the way official records (correspondence files, information) are organized in such a way that they have a meaning, and can be used continuously by the users such as managers, records professionals, educational institutions,Importance of Records Management in Government AgenciesEstablishing a records management programme, in government agencies for example, the Meteorological Department may result in both immediate and long-term importance to the department. Below are stated some of the importance of records management in the government agencies, civil service, companies and businesses as a whole:• Records management reduces lost or misplaced records. Because the human element is always with us, even the best system in the world will occasionally have misplaced records. But properly designed document management systems can gradually reduce misfiles. Most often misfiled records can cost the clerical staff a huge wastage of time in searching for records;• Records management act as evidence in the time of dispute. It is important for the settlement of dispute because it can be shown as proof in court;• It helps in evaluating progress of organization. It helps in the preservation of history of the organization. The past records shows direction to organization. It helps in finding out the weaknesses and strength of organization. Records management gives the account of progress and direction in which organization is giving on;• Records management is the memory of business. It is useful for future decision making process. The study of past records shows direction for future. It supplies information to organization whenever it is needed therefore, it helps in taking decision;• Records management helps to evaluate business progress and performance. It helps in comparison between one period of time and another or between sometime of businesses;• Records management helps in management and control of important records. It helps to protect necessary records with care and disposes useless records;
• To minimize litigation risks. Organization implement records management programmes in order to reduce the risks associated with litigation and potential penalties. This can be equally true in government agencies. A consistency applied records management programme can reduce the liabilities associated with document disposal by providing for their systematic, routine disposal in a normal course of business;• It increases accountability. A records management will put in place a system for tracking actions on each record, therefore increasing accountability and providing access reports; and• To improve working environment. Implementing records management programme improves the working environment through the organization of records and storage offsite. Organized working environment can then improve the perception of the business by clients and potential employees. New employees are also easily trained to manage the company’s records when an efficient records management programme is in place (Jackson, 2008).The Historical Background of the Meteorological Department Sierra LeoneSierra Leone was the headquarter (HQ) of the West African Meteorological services which was established in 1923.Meterological services were provided for four West African countries namely Sierra Leone, Ghana, Nigeria and The Gambia respectively. The Sierra Leone Meteorological department is an offshoot of the British West African Meteorological services founded on the 27th April 1961. Since the establishment, the department has been governed by series of directors and the presently director is Alpha Bockari who has served in this capacity from 2012-to date. The headquarter is located at F18 Charlotte street Freetown.The Meteorological Department exist to provide cost effective weather and climate services by collecting, processing, archiving and disseminating meteorological and climatological information and services to support end user contributing to the management of Sierra Leone’s economy with special regard to protection of lives and property and safeguarding of the environment and recovering the costs of the services so rendered so that it expenditure will not exceed it income.As a department under the ministry of Transport and Aviation, they are charged with the following mandates /responsibilities:• Safety and well being of citizen and their protection against severe weather situation and devastation from natural disasters;• Provision of reliable climate data to facilitates project design for agricultural planning and implement, water supply systems, infrastructure, and tourism;• Contributing to the socio- economic (including providing end user services for agricultural activities, marine) development of the country;• Carryout weather and climate related activities e.g. Clean Development Mechanism (CDM), Climate Change Services (CCS), Reduction of Emission from Deforestation and Degradation (REDD), and National Communication (NCS) (Meteorological Department, 2014).Objectives of the Meteorological Department Sierra LeoneThe overarching objective of the Meteorological Department established as the sole authority, which issues weather and climatological warnings and services are, to:• Forecast, plan and deliver meteorological and climatological services which meet national socio- economic development needs.• Collect, process, store and disseminate meteorological and climatological information both nationally and internationally in accordance with rules and practices and procedures established under the WMO Convention of the International Civil Aviation Organization (ICAO), International Maritime Organization (IMO), etc and other relevant conventions of the United Nations systems such as the Frame work Convention on Climate Change (UNFCC), and Convention to Combat Desertification, Drought etc.• Provide a range of customer/ sector specific operational meteorological services to such major sub sector as those for aviation, water resources, agriculture, defense, marine, tourism, sports and recreation, and construction;• Provides advice on meteorological and climatological matters to the national community and other governmental and non- governmental agencies.• Develop adequate manpower to enhance functional effectiveness and efficiency of agencies.• Reduce its reliance on the national budget and generate its own revenue by charging for services rendered to other clients;• Arrange for and manage surface and upper air observation networks and accurately and effectively record the weather and climate condition for Sierra Leone’s economic development;• Provides meteorological services for search and rescue operations during disaster and relief operations as well as during national emergencies; and• Participate on behalf of Sierra Leone in the activities of relevance international organizations to which its belongs, in particular the World Meteorological Organization (WMO), International Civil Aviation Organization (ICAO), World Weather Watch (WWW), Global Climate Observing System (GCOS), Global Atmospheric Watch (GAW), Inter- Governmental Panel on Climate Change (IPCC), African Centre of Meteorological Applications for Developments (ACMAD), United Nation Environment Programme (UNEP) etc role in all climate change activities of the country (Meteorological Department, 2014).Methods of Managing Records at the Meteorological DepartmentRecords keeping are of great importance to any institution. One of the most crucial decision managers, directors or heads of organization have to make is to choose the suitable methods of managing their organization’s records. There of two methods that is significantly used. These include centralized and decentralized methods of managing records.Centralized MethodsA Centralized method of managing records is the one in which all physical documents are located in one central location or office. The location is controlled by the records management office staff. The number of employees in the records department will depend on the size of the organization. In a centralized method, end users have the comfort of knowing all physical documents relating to a particular case are held in the same location. If for instance, end user needs to reference a file he/she would be required to contact the records office staff. The file would then be checked out to the end user. A complete claim of custody of file is captured, so the location of file is known at all times.A centralized method has a heightened level of security. For example, the entrance is locked so only the records staff has access to the files in the records office. This process yields much more control over physical document than the decentralized methods. For efficiency of purpose, uniform office procedures are documented and circulated to all end user. These procedures address topics such as hours or operation, file request and delivery times.Decentralized MethodA Decentralized method is one in which the physical documents are located across the entire office. This may mean they can be found in every staff offices or other work room space. Unlike centralized methods, where the files are controlled exclusively by the records office. A decentralized method is controlled by the staff that created the file. The physical files are stored at the employee’s desk not in a centralized location for all to access. Thus, the method would not require a full time record staff.Employees would have access to their files at all times and would be responsible for maintaining accuracy. The decentralized method of managing records has its demerits. For instance, suppose group of employees are working on the same case at the same time suddenly, the employee who is responsible for maintaining the file is absent. The rest of the group may have trouble in locating the file if the organization does not have claim of custody procedure in place. Along the same lines, a decentralized method of managing records will have little or no security over files. This can prove problematic especially if an organization handles high sensitive cases.However, in the meteorological department, a centralized method of managing the department’s records is adopted. That is to say, both physical and electronic or other records are centrally managed by the department’s office clerk. Although, there are challenges with regards to the keeping and managing of records, nevertheless the method is well utilized. (Meteorological Department, 2014).Types of Records generated by Meteorological DepartmentThe records generated by the meteorological department office plays a vital role in managing the operations of the department. The department documents past activities, phenomenon and events that serves the basis for further actions. The records are both manual and electronic in nature. Examples of manual records include:• Office administrative records;
• Human resource records;
• Financial/ fiscal records;
• Meteorological data/ records;
• Material records;
• Public information records;
• Conference/seminar service records; and
• General programs.Electronic Records: These electronic or machine readable records are data in a form that can be read and processed by a computer and that satisfies the legal definition of a record. At the Meteorological Department in Sierra Leone these are records relating to divisions and out stations in the department and these include:
• Electronic mail and messages;
• Electronic spreadsheet;
• Primary data files and data bases;
• Machines readable indexes; and
• Word processing files.Users of the Records at the Meteorological Department in Sierra LeoneThe users of the Meteorological Department records in Sierra Leone include:
• Administrative personnel;
• Research/ external users;
• Human Resource Management Office (HRMO);
• Government ministries and agencies;
• International organizations e.g. United Nations Development Programme (UNDP), World Meteorological Organization (WMO); and
• Clients to which Meteorological Department information is given. For example, the media in Sierra Leone such as: Sierra Leone Broadcasting Corporation (SLBC), African Young Voices (AYV), and Star Television).Filing System at the Meteorological Department in Sierra LeoneFiling System in Records Management is the process of classifying, arranging, sorting and storing records so they may be easily located and retrieved when needed. It is the classification and control of basic file groups, material collection procedures, file preparation, sorting, indexing, maintenance and cross referencing. A well defined and maintained filing system allows vital information to be accessed quickly and saves company money by saving time. Business, schools, government agencies and even every day, people use filing systems to keep their affairs organized. Thus, the following various types of filing systems may enable agency to carry out proper filing system efficiently.Alphabetical Filing SystemIn the alphabetical filing system, records are arranged according to name that is from A-Z either the name of a person, company or subject in accordance with the letters of the alphabet. There are two methods involve in alphabetical filing system.The topical alphabetic filing system, also known as a dictionary system. In this system files, individual record are in alphabetical order. This filing system works well when storing a small number of records. It proves to be problematic when individual has a lot of client sharing the same name.The other method is the geographical filing system; also know as encyclopedia or classification system. This system is used to organize larger volume of records. It groups subject together under broad categories based on a location such as a city, country or state. The categories and the files within each category are arranged alphabetically.Numerical Filing SystemIn the numeric filing system, numbers are assigned to each file and arranged the numbers in segmented order. Files of people with the same name won’t have duplicate headings as with the alphabetical system. This system also offers better filing confidentiality since names are displayed in the files and work well when handing a large volume of files.Terminal Filing SystemIn the terminal digit filing system also, numbers of assigned files are in sequential order but filed according to the last two digits. For example. If an individual is filing number 18547; first the individual go to 47 section of the filing system then look for the 85 area of the section and finally look for the number one (1).Alphanumeric Filing SystemThe alphanumeric filing system, both letters and numbers are used to organized files. For example, two letters are used to signify the client files in, followed by a number to denote his account number.The meteorological department filing system, have adopted the alphanumeric filing system. In that record, they use the end-tab folder and pockets that simply stand on shelves and filing cabinets. No hanging pocks with a use of office space. The meteorological department has some challenges but the filing system is organized and use efficiently.Records Storage SystemsRecord should be kept in good order, in a secure location. Those containing confidential or personal data such as staff files must be stored in lockable units and should not be left on desks overnight or view of visitors. Only records which are required frequently should be stored in the office. Those which need to be retained for legal or other reasons should be stored offsite with the records office offsite, while those which have outlived their usefulness should be destroyed. However, records which are less than one year will not be stored offsite.Storage systems used in records office most provide appropriate protection for records based on format and volume of records, how frequently they are used, how quickly they need to be accessed and security requirement. The main types of records storage systems used include:Vertical Filing CabinetsThese are adequate for small filing systems, but are less suitable for large runs of records and records that require frequent access. Access is slow, since drawers have to be opened, and these can significant impact where there is a high volume of records activity. The cabinets require large amount of space and drawer space is often not use to full capacity.Book ShelvesThese are suitable for books or files that are stored upright, such as box files and lever arch files.Lateral Filing UnitsThese have long drawer for storing files laterally and use space more efficiently than their vertical counterparts. Alternatively, static unit without drawer can be use, where files are stored in hanging pocket or cradles. Where prompt filing and retrieval are required open unit will be the most efficient. If file access is to be restricted, units with lockable doors or shutters can be used.Mobile ShelvingThis may be suitable where a large volume of records need to be stored near at hand, as it reduces the number of access aisles require. It is the most expensive type of shelving, and is very heavy. The floor must have sufficient structural capacity to support these shelves.Open Shelving SystemThis usually found in large offices and in central file rooms, it allows for rapid retrieval and refilling. This type of lateral file, which resemble open book shelves allows files to be retrieved horizontally. It also offers full viewing of the folder tabs, which makes for rapid retrieval. And there is an estimated 50 percent saving space when files are moved from vertical system to an open shelve system. This unit usually requires professional installation, which can be negotiated with the vendor is an inclusion in the cost of the equipment. These are the most efficient kinds of files available. They also have doors and can be locked. Some of those with doors have flush backs and can be used as attractive room dividers with a built-in advantage of providing a good deal of sound- proofing. These doors and 6 openings are easily accessed over 200 inches of filing. Those without doors provide even more filing capacity and should be consider, even if there is a perceived need to lock them.Records Storage Systems at the Meteorological Department in Sierra LeoneThe main types of records storage systems used at the Meteorological Department in Sierra Leone is the open Shelve System which is mentioned above where files contacting records are usually found in large offices and in central file rooms which allows for the rapid retrieval and refilling. This type of lateral file, which resemble open book shelves allows files to be retrieved horizontally.Records Retrieval at the Meteorological Department in Sierra LeoneRetrieval is the process of locating and removing a record or file from storage. It is also the action of recovering information on a given subject from stored data. It deals with standards and procedures in retrieving paper, electronic and image records. For example, finding a name and telephone number in a telephone directory or data base is a common storage and retrieval activity. Records or information can be retrieve in three ways:Manually: people go to a storage container and remove by hand a record wanted or make a note of information requested from it.Mechanically: a person uses some mechanical means, such as pressing the correct buttons to rotate movable shelves to correct location of a record, remove the record manually, or record information requested from it.Electronically: a person uses some means, such as a computer, to locate a record. The physical record may not need to be removed from storage. The requester is informed as to where it can be found, or the information requested is showed to the requester in some way, perhaps on a screen in a data base or electronic mail file.Request for stored records may be made orally over the telephone or by a messenger or in writing memo, letter etc. The request may be delivered in person, sent by mechanical, such as a conveyor system, or sent electronically by email. The record must be retrieved from storage and given to the requester quickly. Every minute of delay in finding a record is costly in user or requester wasting time and in filers searching time and could possibly lead to loss of money for the business (Stephens, 2009).However, manual and mechanical procedures are normally utilized in retrieving records at the Meteorological Department since majority of their records are in paper based form.Challenges facing Records Management at the Meteorological Department in Sierra LeoneThe Sierra Leone situation in business of record keeping and management especially in the Meteorological Department system has not been too successful because of the lack of management component. Writing in support of the above finding, I have noted that many years of neglect had done great damage to meteorological sector and record keeping is not an exemption. The following are some of the challenges of proper records management faced by the Meteorological department in Sierra Leone:Inadequate FundingThe problem of inadequate funding of records office in the meteorological department is more intensive than the other departments. This is a problem that was not only experienced during the colonial era but has passed on even to today’s records management programs. Payment of employee’s salaries, purchase of modern preservation equipment and chemicals among the other day- today activities that facilitates records preservation are vital activities that call for proper adequate funding to enable the institution to achieve its objectives are not quite seen. For this reason, the meteorological records office practice is abandoned with unqualified personnel thus suffering from inefficiency and ineffectiveness.Inadequacy of Space and EquipmentThe records office at the Meteorological Department is rather too small to contain current and non- current records. The equipment used is somehow crude in nature and also of inadequate capacity. The record staff do not have access to modern equipment due to combine problem of inadequate funding and know- how technology.Problematic Nature of FormatMost record materials are still organic nature, most of them been paper based. This means they are capable of aging, advancing, deteriorating with time. For this reason, they need equipment to be treated and handled with for the purpose of preserving them. For such a country like Sierra Leone which lies within the tropics such conditions are worsen by high level of humidity in the atmosphere and high temperature all around the year. All these conditions combine work to hasten the nature chemical process of decaying records. Furthermore, records keeping facilities in the Meteorological Department do not have weather control preservative where all weather conditions can be controlled to enhance record preservation thus, making the whole preservation process even more difficult.Absence of Records Management LawsThe National Records act of 1964 is outdated and is no longer serving its usefulness. Records do not have legal description, backing or definition of their service. Legal laws provide for authenticity, which serves to promote and also provides confidence to the public and those practicing in the profession about the service being offered. These are the very important elements that the Meteorological Department’s record keeping facility lacks.Lack of Understanding and AppreciationThe records management program in the Meteorological Department is rarely appreciated and its role in the provision and management of information understood by only a handful of staff. This is also true as it is the culture in many other public and private sectors that generate vital records on a daily basis have no basic understanding of records life cycle and requirement of the records disposal act. They are extremely ignorant of the vital role that can be played by the records office to help them properly managed and preserve record both at the current and semi- current stages. Staff is totally uninformed about the records activities and for this reason it is recommended that the records office should engage in programs that will help to educate staff and other users in the requirement and content of the activities.Conclusively,Record keeping in an organization set up is very important and cannot be over emphasized. This is because continuity depends on availability of useful records of the past activities. In a complex organization like that of the Meteorological Department, it is not possible to keep every single information in the brain, because the volume of information is heavy, therefore records must be kept. In Sierra Leone, meteorological laws demand that every meteorological station should keep certain meteorological records such as weather fore cast data, personnel records, visitor’s book, inventory book, account book. Record keeping occupies a strategic position in the efficient and effective management of meteorological system. In fact, it is central in the administration of institution of learning because it document the planning and implementation of appropriate course of service allowing monitoring of work.Unfortunately, the Sierra Leone situation in business of record keeping and management especially in the Meteorological Department system has not been too successful because of the lack of management component. Giving credence to this assertion, records management practice in the Meteorological Department has a number of problems as indicated above. By paying close attention to all these problems and addressing them one at a time we help solve the problems and enhance good management of records in the Meteorological Department in Sierra Leone.
Pregnancy Nutrition Facts – Calcium and Folate Are Essential for Proper Pregnancy Nutrition
Experts agree that perfect pregnancy nutrition is best achieved when the mother consumes whole foods containing nutrients such as calcium and folic acid from fruits and vegetables. It is not that easy for expectant mothers to get enough folic acid or calcium from whole food sources every day, so a health food vitamin or calcium supplement may be needed. When choosing the proper supplement it is important to understand the difference between natural health food vitamins for pregnancy nutrition and isolated multi-vitamins.When searching for the best pregnancy nutrition, be aware that it is better to consume vitamins, minerals and other nutrients that are attached to whole foods, not isolated. Whole food nutrients are much easier for the body to absorb, whereas isolated vitamins and minerals are often flushed out before the body can break them down to use for fuel. There are some excellent all natural, low carb, high fiber foods that provide perfect pregnancy nutrition, but you will need to search the Internet. Many of the best concentrated formulas are not sold in typical grocery stores or even health food stores.First, it is important to know some of the most valuable elements of perfect pregnancy nutrition.Here are the essential minerals that a pregnant woman needs on a daily basis:* calcium* protein* phosphorus* potassium* folic acid (folate) Folic acid is the synthetic form of folate that is found in supplements* Vitamins A, D, C, E and the entire B complex.It is a nutrition fact that calcium is an important mineral for everyone, especially children, adolescents, nursing mothers and expectant mothers who need perfect pregnancy nutrition. It is not easy for all pregnant mothers to consume enough calcium every day without a health food vitamin or calcium supplement of some kind. It is especially challenging to get enough calcium from whole foods, like fruits and vegetables.Some of the more familiar sources of calcium in whole foods are:* Broccoli* Yogurt* Cheese* Milk* BeansDandelion is a natural source of calcium from whole food and alfalfa has a high level of calcium with natural enzymes and chlorophyll, but these are a little harder to include in a daily diet for proper pregnancy nutrition. However, you can find a concentrated whole food calcium supplement that includes dandelion and alfalfa along with other whole food calcium sources.If you are inclined to take a calcium supplement, not only is it important for proper pregnancy nutrition that the calcium originates from whole food sources, it is equally important that Vitamin D2 is present. Vitamin D2 is crucial to aid the body in absorbing calcium. Vitamin D2 is a necessary component to work with the calcium for improved bone strength and density. In one particular natural whole food calcium supplement, 3 types of calcium are included with different absorption characteristics, and Vitamin D2 is present to enhance the absorption of calcium.Folate, also called Folic Acid and Vitamin B9 is another essential nutrient for perfect pregnancy nutrition. Folic acid is a B vitamin that helps the body create healthy new cells. That is why folate is very important for pregnancy nutrition as hopeful mothers create new life. Moms who include sufficient folic acid in their diets are taking positive steps toward preventing birth defects, especially of the baby’s brain or spine.Everyone has heard the stories about pregnant women who can’t control their mood swings. Plenty of medical research points to a deficiency of folic acid for fostering depression and other psychiatric disorders. In the book, “Food, Your Miracle Medicine” (Copyright 1993), Jean Carper states, “That folic acid can act as an antidepressant is no secret among scientists”. The book goes on to point out McGill University’s Dr. Young found, “accumulating evidence that folic acid deficiency can contribute to depressed mood”, and that eliminating the deficiency often cures the depression.For proper pregnancy nutrition, a woman needs about 800 mcg of folic acid daily. Nursing mothers can back that down to about 500 mcg. This level may not be easy for some to reach, as it requires up to six servings of foods such as spinach, beans or asparagus, every day. If a pregnant woman is not getting enough folate from whole foods, then a natural health food vitamin should be investigated.Foods with folic acid in them include:* Leafy, green vegetables* Fruits* Beans* Peas* NutsSome enriched breads, cereals and other grain products also contain folic acid. Again, it is important to be sure that the folate is attached to a natural whole food complex of B vitamins. You can find very effective whole foods, health drink concentrates and other pregnancy nutrition on the Internet that you will not find in retail stores. Just be sure to search for a natural health food vitamin for pregnancy nutrition. When you search, you will find folic acid along with other essential vitamins and minerals for perfect pregnancy nutrition.